Support

Basket (0)

Smartmailm Notice - do not publish

smartmail-logo-clear_1807241430

ATTENTION! If you have a recent Smart Mail account it is probably hosted on our new service. Please click here for help and settings for the new server

DBNT Dragonboat Clubs Seminar January 2015

Dragob Boat NT Seminar Schedule and Links - January 10th 2015

Moderator: Raymond Strachan - Smartspace Developer

Please note!! All links embedded on this page open up in a new window or tab.

Pre Seminar setup starts at 09.00 pm

Seminar starts at 9.30 pm

Smartspace use so far

  • First developed as a business system database (offline only) in 2000.
  • Online development started in 2004
  • In 2008 development as a fully fledged website platform commenced
  • Main two markets now are
    • Sports clubs, businesses and associations
    • Graphic Designers (to build websites for small business customers)
  • What's new in Smartspace since last year
  • Smartspace is currently in Special Development Release
  • Whats on the horizon for Smartspace
    • Live Edit system currently in development for better, more powerful and more user friendly development and management of websites
    • For Sports clubs, the Accreditation Module will be further developed by the end of November 2014
    • Development of Multi Day bookings and hire will be complet by mid December 2014
    • Our help library is on course to become more accessible bt the end of the year

Basic Links

Setup:9.00 pm - 30 mins

We will attempt to ensure that all those who attend early will be able to check their settings and get the most out of the session.

Issues Raised During Workshop

  • Delete Category would not work - resolved
  • Dialogue boxes opened from the text editor would not close or perform as expected - testing indicates it is resolved
  • Floating Date memberships starting date not flexible enough - too difficult to change dates as required -
    • Membership To Date will now change according to the date set as the From Date. The Paid Till date will also be adjusted accordingly
  • Changes have now been made to allow for payment submissions to be made prior to populating the Entry Form with paddlers.
    • Changes to the Entry Form can be made at any time up to the event, but payment amount remains once submitted.
  • You can now also pay for juniors(concession price) when allowed to do so by the organisers - simply adjust the account to suit
  • If needing to include members from other clubs in your crew, you can easily invite them to share their registration details with you via the Network/Share item on the Search page
  • There was some discussion about aligning Club and DBNT membership dates, but this issue had not been resolved as far as we know.
    • Feel free to make a comment on this issue in the comment section below

Quick Review:9.30 pm - 15 mins

A  short demonstration on basic Smartspace concepts and systems

  • Logging in
  • Maintaining state
    • Navigating in Smartspace to ensure that you remain logged in
  • Individual permissions - staff privileges
    • Each person is granted access on an individual basis - not a club or position basis
  • Registration and membership are NOT the same thing
    • Registration is permanent
    • Membership is for a limited period
  • Database concepts - A mechano set
    • Each part of Smartspace needs to be configured before use
    • Once configured, very little needs to be done to maintain the system

Manage Access for Club Officials : 9.45 pm - 15 mins

View those who have access already and setup access for others

  • Go to Control Panel > Manage Staff/Access
  • Click here to read more about how to grant access to club officials
    • Veiw those who already have access
    • Click on the officials, name to edit or send logins
    • Add new access through the New Staff action bar
  • Your club has complete control over who has access to the website administration area
  • You may need assistance, but only if the wrong person has the higher level access which has the power to grant privileges
  • You should contact the State Coordinator in the first instance if you are having access trouble

Database - Membership

Paddler Registration/Membership 10.00 - 11.00 (60 mins)

Setting Up a Club Membership 11.00 - 12.00 (60 mins)

Here is the process of setting up a Dragonboat Club Membership

  • Create Price Codes and Prices
  • Control Panel > Products/Prices > New Price Code
    • Create Price Code
    • Create Price Instance
  • Create Club Membership
  • Database Manager > New Membership Type
    • Create Options
    • Specify Term of Membership
    • Return to attach prices
    • Public Settings
  • Assign a membership
  • Help!

Using Groups

Flexible Groups Workshop Start: 1.00pm

This session will be a flexible session covering aspects of Groups management as required by the attendees.

Set Up a Club Committee and Submit To State Association

Submitting Teams to the National Championships.

Setting up and submitting a group (video 2:57)

Navigate to Control Panel > Groups

Main Tasks:

  • Click on the State Club Committees  Action Bar
  • Open the Action Menu
  • Open the Groups window
  • Populate the Group
  • Assign positions to each committee member

Help!

Enter Paddlers Into a Dragonboat Racing Event

Here is an overview of the whole process (video)

Navigate to Control Panel > Groups

Main Tasks:

Help!

Further Information - Q and A

Review Reports

Suggestion: Make this the last project you do

Navigate to Database Manager > Global Reports > Select a report Type

Main Tasks

Help!

Keyword Search

Search Content:
© 2024 Smart Service Systems Terms and Conditions of Use Privacy Policy A Smartspace Website Log In