Webinar Schedule and Links
Moderator: Raymond Strachan - Smartspace Developer
Please note!! All links embedded on this page open up in a new window or tab.
Pre Webinar setup starts at 12.45 pm
Webinar Content starts at 1.00 pm
Please review the following information prior to the web workshop on Saturday.
Read about Smartspace prior to the workshop
Smartspace use so far
- First developed as a business system database (offline only) in 2000.
- Online development started in 2004
- In 2008 development as a fully fledged website platform commenced
- Main two markets now are
- Sports clubs, businesses and associations
- Graphic Designers (to build websites for small business customers)
- What's new in Smartspace since last year
- View our Changelog 2012
- View our Changelog 2013
- Smartspace is currently in Special Development Release
- Official release will occur towards the end of 2013
Click here for the DBSA Operations Manual which also uses Smartspace (PDF 1.73mb)
Click here to view the Smartspace Basics manual (print out and have handy at the webinar!)
Clubs Help Index - FAQ's for Clubs
Helpful Short Videos
Online Setup:12.45 pm - 15 mins
We will attempt to ensure that all those who attend early will be able to check their settings and get the most out of the session.
User Registration/Membership Demonstration:1.00 pm - 15 mins
A short demonstration on basic Smartspace concepts and systems
- Logging in
- Maintaining state
- Navigating in Smartspace to ensure that you remain logged in
- Individual permissions - staff privileges
- Each person is granted access on an individual basis - not a club or position basis
- Registration and membership are NOT the same thing
- Registration is permanent
- Membership is for a limited period
- Database concepts - A mechano set
- Each part of Smartspace needs to be configured before use
- Once configured, very little needs to be done to maintain the system
Manage Access for Club Officials : 1.15 pm - 15 mins
View those who have access already and setup access for others
- Go to Control Panel > Manage Staff/Access
- Click here to read more about how to grant access to club officials
- Veiw those who already have access
- Click on the officials, name to edit or send logins
- Add new access through the New Staff action bar
- Your club has complete control over who has access to the website administration area
- You may need assistance, but only if the wrong person has the higher level access which has the power to grant privileges
Paddler Registration: 1.30 pm - 45 mins.
- Online Registration Overview for paddlers
- Go to Home Page > Membership
- Please try to view the video below prior to attending the session
- Work on paddler registration as an administrator
- Database Manager > New Participant (or select a current participant)
- New Participants
- Duplicate record handling
- Editing Current Participants
- Database Manager > Search or Selection
- Participant Details
- Membership Details
- Questionnaire Details
- Help!
Setting Up Membership: 2.15 pm - 45 mins
We will go through the process of setting up a Dragonboat Club Membership
- Create Price Codes and Prices
- Control Panel > Products/Prices > New Price Code
- Create Price Code
- Create Price Instance
- Create Club Membership
- Database Manager > New Membership Type
- Create Options
- Specify Term of Membership
- Return to attach prices
- Public Settings
- Assign a membership
- Help!
More Reading
Set Up a Club Committee and Submit To State Association
Navigate to Control Panel > Groups
Main Tasks:
- Click on the State Club Committees Action Bar
- Open the Action Menu
- Open the Groups window
- Populate the Group
- Assign positions to each committee member
Help!
Enter Paddlers Into a Dragonboat Racing Event
Navigate to Control Panel > Groups
Main Tasks:
- Enter your teams
- Attach paddlers to teams
- Submit teams to race owner
Help!
Review Reports
Suggestion: Make this the last project you do
Navigate to Database Manager > Global Reports > Select a report Type
Main Tasks
- Try different report types
- Try different report formats
- Try different report filters
- Save a report
Help!